All About ID Checks- The JTF Method

If you're an event organizer and planning on having your own staff or volunteers do ID checks, here are a few tips to make your life easier:

The Challenge of ID Checking

Liquor laws vary from Province to Province and State to State.

Some jurisdictions require a single piece if ID, others require multiple pieces. Some require everyone to be IDed while others have requirements that put the onus on the person verifying the IDs.

One common issue that arises when you ID someone who looks older, but they don't automatically have their ID on them. This can create issues for both you and your client as if they don't have two pieces of ID, the staff cannot let them in. This not only frustrates the attendee but can also lead to conflicts, loss of clientele and delays at the entrance.

Choosing Who to ID

In British Columbia, the law allows discretion when it comes to ID checks; individuals that appear to be above the age of 35 are typically not required to present ID.  However this process is highly subjective. On the other hand, the New Orleans method, which involves checking the identification of absolutely everyone regardless of age, makes the process far more objective but also more demanding.

In BC, to avoid extra complication here is how we handle these issues effectively:

1. Be Selective:

   • Carefully choose who you ID. If someone looks significantly older than 35, do not ask for their ID.

2. Verbalize Your Decision:

   • When you decide not to ID someone because they look over 35, make sure to say it out loud. For example, "I believe you are above the age of 35 and don't need to be Id checked". This transparency helps everyone understand your thought process and ensures compliance with regulations. It also keeps the public, liquor inspectors, and team members informed of your decision. 

3. Avoid Assumptions:

   • While it's important to be selective, don't make assumptions about someone's age. If there's any doubt, it's better to ask for ID to avoid any potential issues.

Practical Tips for ID Checking

1. Train Your Staff:

   • Ensure your staff is well-trained in identifying fake IDs and understands the preferred method of the security team . 

2. Stay Updated:

   • Keep up-to-date with the latest trends in ID design and security features to better spot fake IDs.

3. Communicate Policies Clearly:

   • Make sure your entry policies are very clear to all attendees before they arrive at the event. This can be done through ticketing information, event websites, social media and signage at the entrance (before they enter the premises). 

4. Have a Protocol for Exceptions:

   • Be prepared for situations where someone cannot produce the required ID. We cannot stress this enough, especially to ensure a smooth continuity through your event. Remain consistent. Have a clear protocol in place to handle these exceptions to avoid conflicts and ensure professional operations.

By carefully selecting who to ID and clearly communicating your decisions, you will ensure a smoother ID checking process. In BC, and other parts of the country, this approach not only complies with local regulations but also improves the overall experience for your attendees. Remember, the goal is to create a safe and enjoyable environment for everyone. Proper ID checking process benefits the client, patrons and all personnel involved.